Plan your event

  • Manage your participation at RBTE 2019

    Welcome to the RBTE Exhibitor Hub, featuring everything you need to know about exhibiting at RBTE.

    Firstly, thank you for booking your stand with us. Whether you have exhibited before or are joining us for the first time, we’re very much looking forward to welcoming you and are excited about the opportunities the show will hold for you.

    Your exhibition starts now - there’s lots that you can do between now and the event that will help you have the best experience possible and get the best return on your investment. Use this page as a go-to-guide to find all of the information you need to know about exhibiting. Whether it's about your stand, operational deadlines, promoting yourself or learning from our 'how to guides', this is the place to be!

    Check the Hub on a regular basis to find regular updates, deadlines and exhibitor news.

  • Get to grips with the Exhibitor Portal

    Find out what the portal is, how it can help you have a better exhibiting experience, and why it’s essential you make the most of it.

    See how the Exhibitor Portal works


    Manage your lead appointments

    Log in to the Exhibitor Portal and see which visitors are interested in your company or products in the Contact Leads section.

    Log in to the Exhibitor Portal


    How to be a successful exhibitor

    What makes the difference between getting a good return and a great return on your attendance?

    Read our top tips for exhibiting

  • Upgrading your exhibitor package

    Consider upgrading your exhibitor package and be at the forefront of your visitor's minds when they attend RBTE.

    View upgrade opportunities


    Start using the Exhibitor Manual

    Here you’ll find everything you need to know about planning your attendance, from stand build information through to how-to guides.

    Access the Manual via the Portal


    Sponsor and stand out from the crowd

    Will you stand out to your target audience? Will they know who you are, where you are, and which products you specialise in?

    View sponsorship opportunities

  • Organising your exhibitor badges

    Select 'Exhibitor Badging' under the 'Services' section of your Exhibitor Portal to organise badges for your team, create a personalised invitation for your clients and more.



    Make use of marketing & PR materials

    Whether you need logos, banners, PR assistance or any other marketing information, it's all in one place for you. Download what you need to make the most of your show.

    Marketing Materials


    Need assistance with your visa?

    If you are a registered exhibitor, we are able to provide you with a visa invitation letter which will assist you with the application process. Request your letter today using our form.

    Visa letter form

  • Book accommodation

    Now you’ve booked your stand it’s time to start thinking about where you and your colleagues will stay.

    Book accommodation


    Organising your stand

    If you have any queries about your stand requirements or logistics, check out this section for key documents and deadlines.




    Can’t find what you’re looking for? We’re here to help. Browse our frequently asked questions or get in touch.

    Need some help?

  • GDPR & you

    How is RBTE handling data and lead scanning for exhibitors, given the new GDPR regulations?

    The current position is that on-stand lead scanning for exhibitors will remain as normal.

    This is because visitors have the option to opt out of sharing their details when they register to attend the event.

    This does mean that if a visitor has chosen to opt out at registration, their information will not be available to you via lead scanning.

    ‘My Event’ for visitors (the Visitor Portal & Visitor Directory) will launch approximately 4 weeks prior to the event. It’s important to note that the visitor option to 'opt out' also applies to the Visitor Directory. Therefore, the Visitor Directory (once live) will only display visitors who have not chosen to opt out of sharing their information.

    If any further changes or conditions are imposed on lead scanning or other key services prior to the show, we will be in touch directly to let you know.

  • Important - Scam Warnings

    Event Lists

    Please beware of companies who may contact you offering to sell an event attendee list, as they are highly unlikely to have the rights or accurate information to make these lists available. Our database of visitors is confidential information and is not sold or made available to third parties (other than small extracts made available to exhibitors in connection with matchmaking/lead generation services) and our visitor and exhibitor lists are protected by copyright which prevents unauthorised copying.

    For further updated information and guidance on industry related scams, please check the website of the Association of Event Organisers (a trade association of which we are a member) at

    Hotel Booking Agencies

    Please beware of hotel booking companies who contact exhibitors claiming to be either a preferred supplier or, in some cases, working for our event, demand up-front payment, charge substantial penalties for changes and cancellation and may not even make a reservation with the unapproved hotel. You should always read the small print.

    We advise that you make your travel and accommodation arrangements through reputable suppliers and not via unsolicited phone calls or emails. For your safety and convenience, we have set up an accommodation booking page, which can be found here.

  • Ready to get started?

    Why wait until the show to start promoting yourself? Log in to your portal now and start getting ahead.

    Log me in

    Can't find what you're looking for?

    Our experienced team are on hand to ensure that you have the best experience possible.

    Contact us

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